Skylark Land & Homes LTD
No-win no-fee planning for residential plots
Get top tips on preparing a press release for your rural business here...
Wanting to do your own PR and send out your own press releases? Then check out this template to make sure you get in front of the right editors with the information they want to see…
Before you start
See also: How to write a press release
Press release template
This template gives you a basic structure to help you write a press release and some tips to help you write content that is informative and impactful.
Title/headline:
DO: Write the title as though it’s a front-page article headline and shout about why it’s important. Use humour, alliteration or punctuation to catch the readers attention.
DON’T: Think you have to write the headline first – you might find it easier to come back to this once you’ve finished everything else and know exactly what’s in the press release.
See also: Six common PR mistakes and how to avoid them
Introductory paragraph:
DO: include the key message here. Journalists are time-poor and will often only read the introduction to a press release, so it’s important to get the most newsworthy and compelling information in there as soon as you can.
DON’T: Write this like a sales pitch, imagine how it would read if it was covered in a newspaper and write it like that.
Main body:
DO: Write 2 – 4 more paragraphs that run through the 5 ‘W’s – what, who, why, where and when. Then always cover off the ‘how’ – how someone can buy the product or service your press release is about or come to the event you are promoting.
DON’T: Write in the first person. Think about articles you read in magazines and newspapers – they would say ‘The Duke and Duchess of Cambridge are attending a dinner in support of the charity MIND’ not ‘We are attending a dinner in support of MIND’.
Quotes:
You don’t have to include a quote in every press release, if you do then make sure it is from someone in the company who is relevant to the news you are announcing.
DO: If you include a quote make sure it lends something to the press release – not simply repeating the information you’ve already included. A quote that is about the positive impact of the news you are announcing on the audience would be ideal.
DON’T: Use lots of jargon or industry-speak – unless your press release is only going to a very serious, industry specific publication, it won’t be understood by popular audiences.
See also: Your guide to writing clear, concise and impactful copy
Contact details:
DO: Even though the press release will probably be sent via email, make sure you have the name and contact details of the best person for the journalist to contact at the bottom.
DON’T: Forget to include a contact telephone number – not all journalists want to do everything online and they might want to talk to you to find out more information.
Editors notes:
DO: If there is a lot of background to your press release, for example you are promoting a charity dinner but want to give the journalist lots of information about why the charity was set up, you can include a section called ‘Notes to Editors’ at the end where you list all the extra information you like.
DON’T: Just because you have the extra space to explain things further, don’t go totally mad. You are still expecting someone to read through it, so keep it relevant and neat.
Before you send your press release out: